Position Title: Senior Expert in Internal Auditing
Inter Aide France is seeking qualified and experienced individuals to fill various positions. If you are seeking exciting opportunities, we invite you to become a part of our team.
Location: Based in the Wolayta Sodo office with occasional presence in the Addis Ababa office (one week every two months).
Job Description
Background: Since 1988 GC, Inter Aide has been actively involved in Ethiopia, specializing in development programs aimed at assisting vulnerable rural families in meeting their essential needs. In collaboration with RCBDIA (Ethiopian CSO), Inter Aide forms an alliance called ARIA (Alliance of RCBDIA & Inter Aide), which is seeking competent personnel to strengthen administrative and financial functions in support of alliance projects. RCBDIA, established in 2006, holds significant influence in the Wolayita zone and effectively advocates for ARIA due to its local roots.
We are in search of a proactive, adaptable Senior Expert in Internal Auditing capable of implementing and enhancing relevant procedures to facilitate the successful execution of field activities. Key responsibilities are outlined below.
Duties and Responsibilities:
Financial Review: The Senior Expert in Internal Auditing will meticulously review and approve the monthly financial records of various projects, employing the following methodology:
- Conduct a thorough examination of receipts from all coordination and selected project databases on a rotational basis.
- Perform focused checks on other project databases, emphasizing high-level items and complex purchases. Approximately 70% of this role involves reviewing, providing feedback to Administrative Officers, and ensuring necessary corrections are made promptly. This includes:
- Ensuring compliance with the financial calendar, timely submission and scanning of financial envelopes, and addressing raised concerns promptly.
- Validating that all accounting records of Inter Aide France (IAF) and RCBDIA adhere to internal rules and guidelines.
- Verifying procurement procedures compliance, including proper documentation and adherence to organizational thresholds.
- Checking contract compliance, ensuring accurate referencing and pricing conformity.
- Validating staff expenses based on up-to-date HR records and internal rules/procedures. Following the review, the Senior Expert will confirm all required corrections are implemented, coordinate with Administrative Officers, and ensure timely finalization of financial records by monthly deadlines. They will also maintain up-to-date monitoring and reporting tools, sharing updates with the Assistant Coordinator and Headquarters promptly.
Internal Audits: The Senior Expert in Internal Auditing is tasked with conducting quarterly internal audits for each project. This involves comprehensive reviews of internal controls and procedures, ensuring documentation completeness and compliance with internal regulations. Responsibilities include:
- Verifying HR files, cash counts, banking procedures, framework contract follow-up, and specific expense analysis.
- Compiling findings into a report, recommending necessary changes, and monitoring implementation progress.
Inter-Agency Coordination: The Senior Expert will maintain regular communication with the French headquarters team, providing updates on financial reviews, reporting audit findings, and progress on implementing recommendations. They will serve as the primary contact for HQ financial team during donor audits.
Country-Level Financial Management: Reporting to the Admin and Logistics Assistant Coordinator, the Senior Expert will assist in overall financial management in Ethiopia, ensuring compliance with IAF’s financial requirements and donor regulations. Responsibilities include:
- Supervising Administrative Officers in Sodo and Addis, overseeing bank management, tax and salary payments, HR management, and fund requests.
- Providing training to Administrative Officers to enhance their skills based on identified areas for improvement. This list of responsibilities is indicative and may evolve to meet project needs. The Senior Expert represents the alliance organizations and must demonstrate positive, respectful behavior towards all stakeholders encountered during duties.
Category: Finance, Administration, Accounting
Under the Supervision of: Admin and Logistics Assistant Coordinator and HQ Finance Manager
Summary: Ensuring best practices in financial, accounting, and administrative management.
Job Requirements:
Education and/or Experience:
- Bachelor’s degree or higher in Accounting, Finance, Economics, or related fields.
- At least five years of experience as a Financial and Administration Manager, Senior Auditor, or similar role.
- Previous experience in the INGO sector is advantageous.
Knowledge, Skills, and Personal Qualities:
- Proficiency in Microsoft Office Suite and accounting software, particularly Excel.
- Excellent English language proficiency (spoken and written).
- Fluent in Amharic (spoken and written).
- Flexible, organized, and open-minded.
- Willingness to work in Sodo with occasional travel to Addis and field locations.
- Commitment to working with organizations dedicated to assisting Ethiopia’s most vulnerable populations.
How to Apply:
Applications will be reviewed on a rolling basis, and recruitment may conclude before the deadline. Interested candidates are requested to submit their CV, supporting documents, work certificate(s), and a cover letter to ia.recruit1@gmail.com with the subject “Senior Internal Audit Expert – FIRST NAME LAST NAME” by March 29, 2024. In the cover letter, candidates should articulate their motivations for applying and highlight strengths and experiences relevant to the position. Inter Aide France promotes gender balance and encourages women to apply. Our work environment reflects values of gender equality, teamwork, integrity, and work-life balance. We maintain a zero-tolerance policy towards sexual exploitation, abuse, harassment, and discrimination. Selected candidates will undergo reference checks.
Application Deadline: March 28, 2024.
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