Position 1: Consultant for Project Closeout Management
Qualifications:
- A minimum of four years of experience preferably with Chemonics and/or USAID-funded projects.
- Previous senior-level experience in project closeout, ideally within a USAID-funded context.
- International field experience coupled with advanced communication and interpersonal skills.
- Familiarity with USAID rules, regulations, policies, and procedures; knowledge of Chemonics systems is advantageous.
- Demonstrated leadership, integrity, versatility, and a proactive problem-solving attitude.
- Proficiency in English (written and oral) is mandatory.
- Applicants must be currently based in Addis Ababa, Ethiopia.
Required Skills:
- Leadership
- Location: Addis Ababa
Responsibilities:
Principal Duties and Responsibilities:
- Collaborate closely with the Country Director and Finance and Operations Director to ensure administrative compliance and documentation across procurement, finance, human resources, facilities, and inventory processes.
- Coordinate with the Deputy Country Director-Operations to oversee existing processes and ensure project adherence to relevant USAID and Chemonics regulations.
- Provide hands-on guidance to staff, fostering a shared understanding of administrative preparation for project closeout and reporting.
- Manage all aspects of closeout, including maintaining the demobilization plan, conducting regular check-ins with teams, and providing weekly updates on finance, personnel, procurement, and overall operations.
- Finance:
- Guide finance staff through necessary steps for project closure.
- Execute audits of financial documents, ensuring compliance with USAID regulations and Chemonics policies.
- Verify and report all VAT-related costs accurately.
- Compile a detailed list of costs requiring payment or capture during the closeout period.
- Oversee vendor payments and closure of the project office bank account in compliance with regulations.
- Maintain the closeout budget and ensure accurate forecasting of closeout costs.
- Support proper filing of finance documents in line with Chemonics procedures.
- Assist in final tax payments and bank account closure.
- Personnel:
- Review all local personnel files to ensure completeness.
- Ensure adherence to local labor laws regarding leave payout, bonuses, severance, and staff termination.
- Monitor staff leave balances and facilitate appropriate leave utilization.
- Coordinate with legal counsel as needed.
- Provide staff support, including CV reviews and reference letter writing.
Position 2: Finance Specialist
Qualifications:
- University degree in accounting or related field from a recognized institution.
- Minimum of 5 years of relevant work experience.
- Strong understanding of USAID rules and regulations, preferably with international NGO experience.
- Excellent interpersonal skills and ability to engage effectively with diverse stakeholders.
- Proven ability to work independently, meet deadlines, and maintain attention to detail and quality.
- Fluency in English and Amharic, including business terminology.
- Intermediate proficiency in Microsoft Office Suite and accounting software; familiarity with ABACUS system preferred.
Required Skills:
- Communication
- Accounting
- Location: Addis Ababa
Responsibilities:
Principal Duties and Responsibilities:
- Monitor and analyze employee and other advance accounts, ensuring timely settlement before processing additional advance requests.
- Review Aging summary monthly.
- Ensure expenses and advances are supported by appropriate documentation and allocated correctly.
- Prepare monthly payroll and review government payables for timely payment.
- Handle monthly VAT reporting and bank reconciliations.
- Collaborate with team leaders to prepare monthly fund requests.
- Supervise and support Finance Officers and Assistants.
- Assist the Finance Manager as needed.
- Perform other duties as assigned by the supervisor.
Deadline: May 24th, 2024
How to Apply:
Please send your application to PSMEthiopiaRecruit@ghsc-psm.org, specifying the position title in the subject line. The deadline for submissions is May 25, 2024. No telephone inquiries, please. Only shortlisted candidates will be contacted.
Chemonics is committed to equal opportunity employment and does not discriminate based on various factors.
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