The British Council fosters connections, mutual understanding, and trust between the UK and other nations through engagements in arts and culture, education, and the English language. Our approach involves direct collaboration with individuals to transform lives and strategic partnerships with governments and other entities to create a lasting impact, benefiting millions worldwide. We empower young people by providing them with the skills, confidence, and connections needed to realize their potential and contribute to strong, inclusive communities. Our work spans English language learning, access to quality education, and the attainment of internationally recognized qualifications. In the realm of arts and culture, we promote creative expression, exchange, and support for creative enterprises, facilitating connections between the best of the UK and the world.
Position :Temporary Office Administrator Ethiopia
Role Purpose
This role is dedicated to supporting the effective management of the British Council’s procurement activities. The individual in this position will oversee and manage the entire procurement process, including the creation of purchase orders, handling goods receiving, and ensuring timely vendor follow-up. The role is pivotal in ensuring efficient and compliant procurement practices that underpin the organization’s operational success.
Additionally, the Temporary Office Administrator will be responsible for filing quarterly VAT return submissions to the Ethiopian Revenue Authority. They will play a crucial role in supporting the finance function, ensuring the timely closure of open purchase orders for monthly and quarterly compliance within the country office.
Main Responsibilities (not limited to):
General procurement support:
Generate and manage purchase orders accurately and promptly, inclusive of all required supporting documentation. Compile invoices and cash receipt vouchers from vendors and forward them to the finance department for payment processing and preparation of VAT refund returns. Follow up on invoices and supporting documents from project officers for specific services such as hotel bookings, flights, grants, and consultancy.
Collaborate with internal stakeholders to comprehend procurement needs and specifications, ensuring adherence to organizational procurement policies and guidelines. Verify ordered items through coordinated goods receiving activities and work with relevant departments to confirm the quality and quantity of received goods.
Establish and cultivate strong relationships with vendors, engaging in communication to clarify specifications, negotiate terms, and resolve any issues. Conduct regular performance evaluations of vendors to uphold standards of quality and reliability. Monitor and track the status of open orders with vendors, proactively seeking updates on order status.
Resolve any delays or collaboration issues with vendors to guarantee punctual deliveries. Ensure that all procurement activities strictly comply with relevant laws, regulations, and organizational policies. Additionally, contribute input on cost-saving initiatives and engage in negotiations to secure favorable terms with vendors.
Finance and compliance support:
Prepare monthly/quarterly/yearly returns to local authorities, including filing and following up on VAT from authorities, and preparation, submission, and payment of tax and pension returns to the Revenue’s Authority.
Ensure open Purchase Orders are closed on time and prevent instances of late Purchase orders and late payments.
Functional Team Working:
Contribute to ensuring policies, procedures, and systems are delivered with integrity.
Actively support equality and diversity, adhering to the British Council’s EDI policy.
Collaborate with the country finance controller for finance tasks.
Role-specific knowledge and experience:
Essential requirements:
Bachelor’s degree in Business Administration, Supply Chain Management, or related fields.
Minimum of 2 years of professional work experience.
Skilled in using computer applications such as Outlook, Word, and Excel.
Desired Qualifications:
Experience in the NGO sector.
Experience working with SAP.
Additional Details:
Pay Band – 4.
Monthly Gross Remuneration: ETB 38,924.00.
Fixed-Term Contract ending on 31st August 2024.
Location – Addis Ababa, Ethiopia.
Department/Function – Finance.
Language Requirements: Strong written and verbal communication skills in English.
The role requires the candidate to have existing rights to live and work in the country where the position is based.
Closing Date – 14 February 2024. Applications will be accepted until 23:59 East Africa Time.
Contributing to a connected and trusted UK in a more interconnected and trustworthy global context.
Equality, Diversity, and Inclusion (EDI) Statement:
The British Council is committed to policies and practices of equality, diversity, and inclusion across all activities. We encourage applicants from under-represented groups, particularly on grounds of ethnicity and disability. Disabled applicants meeting essential criteria are guaranteed an interview, and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments for participation.
Safeguarding:
The British Council is dedicated to ensuring the safety of children, young individuals, and adults. Appointments to roles requiring direct interaction with vulnerable groups are contingent upon comprehensive assessments, which include verification of qualifications, references, identity, and criminal records. These checks align with legal mandates and adhere to the Safeguarding policies of the British Council for both Adults and Children.
For application-related issues, contact askhr@britishcouncil.org. Note: Applications must be made through the Apply section on our careers website. Emails with supporting statements and CV/Resumes sent to the mentioned address will not be reviewed.
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