Job Title: Manager, Finance and Administration
Organization: International Foundation for Electoral Systems (IFES)
Overview:
IFES is dedicated to advancing democracy globally by collaborating with civil society, public institutions, and the private sector. Our mission is to build resilient democracies that deliver for all, fostering credible elections, effective governing institutions, and inclusive civic and political processes. With a focus on gender equality, justice, and equal rights, IFES operates in over 145 countries, working towards a world where everyone is fully engaged as equal partners.
Position Summary:
The Finance and Administration Manager will play a crucial role in providing financial and administrative support to the IFES-Ethiopia program. This position involves overseeing project finance and operations, ensuring compliance with IFES policies, USAID regulations, and Ethiopian laws. The Manager will lead in establishing transparent fiscal control procedures, managing budgets, coordinating with internal and external stakeholders, and contributing to high-quality reports for donors.
Key Responsibilities:
Lead project finance and operations, including administrative processes, financial management, procurement, accounting, and logistics.
Establish and uphold transparent accounting and fiscal control procedures.
Ensure compliance with IFES policies, USAID regulations, and Ethiopian laws.
Develop, analyze, and monitor program budgets.
Monitor wire transfer requests and expenditures, supporting budget realignments as necessary.
Manage field office procurement and expenditures, ensuring adherence to IFES policies and donor regulations.
Act as a liaison between IFES headquarters and the Ethiopia field office on financial and procurement matters.
Analyze and forecast project expenses regularly.
Advise senior leadership on financial and operations-related matters.
Support the preparation of annual and quarterly financial reports for donors.
Contribute to the development of work plans, quarterly and annual reports, and other reports required by USAID.
Liaise with internal and external auditors for project financial management reviews.
Supervise and train project-based administrative, finance, and procurement staff.
Perform other duties as assigned.
Skills and Qualifications:
Highly organized with the ability to manage multiple tasks under tight deadlines.
Business awareness and numerical proficiency.
Solid communication and presentation skills.
Ability to work independently with limited supervision.
Commitment to confidentiality principles.
Collaborative mindset with initiative, good judgment, and resourcefulness.
Integrity and ethical conduct.
Leadership and team management skills.
Minimum of ten years of experience in international NGOs or a combination of education and experience.
Understanding USAID guidelines related to financial management and procurement.
Knowledge of Generally Accepted Accounting Principles (GAAP) and principles of budgeting.
Experience with automated accounting software systems and database spreadsheets.
Training and mentoring experience in finance and operations.
Proficiency in QuickBooks.
Excellent interpersonal skills with the ability to establish and maintain relationships with diverse professionals and organizations.
Proficiency in both written and spoken Amharic and English is essential.
Education:
A bachelor’s degree in finance, accounting, or a related field is the minimum requirement. A master’s degree is preferred.
Travel:
Some travel may be necessary.
Physical Requirements/Work Environment:
The work environment is typical of a standard office setting. Appropriate adjustments can be made to accommodate individuals with disabilities.
How to Apply
Interested and qualified applicants can apply through the Career Search portal https://secure6.saashr.com/ta/6165834.careers?ShowJob=537274149
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